A Complete WooCommerce and Quickbooks Integration Guide

WooCommerce QuickBooks Integration

There are many factors that are key to a smooth and successful business, such as accounting and finance management. By WooCommerce and QuickBooks Online integration, we can create a powerful eCommerce platform that provides multiple benefits, easy management, and insights regarding sales and performance to better analyze the current business strategy.

QuickBooks is an all-in-one complete accounting solution that takes care of invoices, income, expenses, sales reports, etc. It also tracks inventory, order status, customer and employee management, and much more. Therefore, its features can be divided into marketing and merchant tools.   

In this article, we will discuss WooCommerce and QuickBooks integration and how it is beneficial for your business. So without further ado, let’s get started!


Benefits of WooCommerce QuickBooks Integration

There are many advantages associated with integrating WooCommerce and QuickBooks online. Not only does it automate accounting, which is a tedious job in itself, it also streamlines the management of multiple aspects of your business. Let’s discuss these in detail. 

1. Automated Accounting

QuickBooks automates the entire accounting process and provides you the ease of focusing on other areas of your business. You can connect your WooCommerce sales directly to QuickBooks online, thus when a customer places an order, the invoice along with taxes is sent to QuickBooks. Moreover, it manages tax, orders, and sales reports, which you can easily access from QuickBooks Online. 

2. Accurate Information

As it is automated software, you don’t have to worry about any mishaps or calculations being wrongly input. All expenses, customer orders, invoices, payroll, are accurately created on QuickBooks and updated also if any changes are made. 

3. Product Management

Along with finance, QuickBooks also manages inventory and products. After WooCommerce QuickBooks integration, any product added into WooCommerce will be updated on QuickBooks and vice versa. Similarly, changes in stock levels are also updated on QuickBooks.

4. Easy To Use

Furthermore, it is extremely easy to use this software. It is suitable for small-sized businesses as well and consists of multiple features that can help them grow quickly and manage their business expenses professionally. QuickBooks also has a due date feature for recurring invoices and enables you to print checks directly from QuickBooks. It is also a simple and user-friendly accounting software that can be easily set up and most of its functions are a single click away.  

5. Remove Errors

Managing and tracking finances is a boring job, to be honest, and could lead to potential human errors. By WooCommerce and QuickBooks online integration, we can easily eradicate this problem and let the software do the job for you.

With so many benefits associated with QuickBooks, it makes sense to integrate with your WooCommerce store. Below we have mentioned some ways you can make that happen.

Checkout detailed Comparison of WooCommerce with other platforms here:
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2. WooCommerce vs Easy Digital Downloads

Integration of WooCommerce and QuickBooks

WooCommerce and QuickBooks can be integrated by multiple methods, which we will discuss below. But it is also important to note what the integration will entail. It requires real-time data transfer, an existing QuickBooks account, and a third-party plugin that has features according to your needs and requirements. 


Different Ways of WooCommerce QuickBooks Integration

There are mainly 2 ways to integrate WooCommerce and QuickBooks online. 

1. One-Way Integration

The first type of integration is simple and useful for recurring actions and small-sized businesses. In this type, the data is transferred from one system to another. Such as if a customer places an order on WooCommerce, it will be recorded or sent as a sales receipt to  QuickBooks. This is useful when you want to manage your receipts and transactions in one place.

2. Two-Way Integration

A two-way integration enables you to transfer multiple types of files and transactions from WooCommerce to QuickBooks. For example, inventory level changes, sales receipts, orders, customers, employees, expenses, and much more. Any changes made in WooCommerce will be updated on QuickBooks and vice versa. This type of integration is more costly than one-way integration but is suitable for a growing business. 

Related Article: 10 Best WooCommerce Affiliate Plugins

Best WooCommerce QuickBooks Integration Plugins

When choosing the right tool for your business, you need to see what kind of information it can track? What other features it has? Can it track information from multiple resource channels? And what’s the price? 

Below we have listed some of the best plugins for WooCommerce and QuickBooks integration to make it easier for you to decide.

1. QuickBooks Sync for WooCommerce

QuickBooks Sync for WooCommerce Plugin

This plugin provides free WooCommerce and QuickBooks integration. This plugin enables you to sync accurate inventory, products, orders, payments, and much more in real-time, saving you time and money. It also provides a direct connection between your WooCommerce store and QuickBooks account, enabling you to manage your store’s financial information smoothly and without any errors.

It is extremely easy to use and set up. Therefore, all you have to do is install the MyWorks Sync helper extension in WooCommerce and connect to QuickBooks. Next, a setup wizard will guide you through the settings and which information to sync. 

Key Features

  • Easy to use and setup.
  • Creates a direct link between WooCommerce and QuickBooks.
  • Syncs inventory, orders, customers, finances, sales, etc.
  • Flexible mapping system and manage mappings one-by-one.
  • Global tax and currency support.
  • MyWorks sales and support team available 24/7.
  • Available for free.
  • Built-in support for WooCommerce extensions such as Bundles, Subscriptions, Avalara, etc. 

To download, click here


2. MyWorks

WooCommerce QuickBooks Integration - MyWorks

Here we will discuss the paid/premium version of MyWorks Sync. This software enables you two-way integration of finances in real-time, such as orders, inventory, bank deposits, etc. It supports online, desktop, and POS integration. It is one of the best WooCommerce and QuickBooks integration plugins. 

MyWorks enables you to sync orders manually or automatically as invoices or sales receipts. Moreover, you can also sync inventory in real-time which is updated if any changes are made. You can also easily map customers, products, and variations. It has 2 pricing plans available: Grow plan for $39/mo and Scale plan for $69/mo.

Key Features

  • Global tax and currency support.
  • Bank deposit, batch, and transaction fee support.
  • Syncs orders, customers, inventory, and much more.
  • Syncs data in real-time and you can also access data history.
  • Setup screen share guide.
  • Compatible with WooCommerce plugins. 

To download, click here


3. Integration for WooCommerce and QuickBooks by CRM Perks

Integration for WooCommerce and QuickBooks by CRM Perks

With this plugin, you can easily transfer your desired information and data from WooCommerce to QuickBooks depending upon the rules you set. It provides you complete control over various actions and thus provides a seamless integration experience. You can also add multiple QuickBooks account to your WooCommerce store with this plugin. 

You can determine when the data should be transferred to QuickBooks, such as when the order is completed, in process, submitted, etc. It also provides multiple options of how the data should be transferred. Overall, it is among the best WooCommerce and QuickBooks integration plugins available. 

Key Features

  • It sends error reports through emails if there is a problem during data transfer.
  • You can export files from QuickBooks in CSV format.
  • Any changes made in data will be updated on both platforms.
  • Can transfer customers, sales receipts, payments, invoices, etc.
  • The basic pricing plan starts at $119/yr.

To download, click here.

Check out our complete guide on Product Addons if you want to attract more customers to your store.


4. Zapier

Zapier

Zapier is a simple and powerful app that enables you to transfer data between web apps easily with just a click. All you have to do is integrate your web apps, pass info between them through zaps, and send notifications about updates or new files without any coding required. 

You can pick a trigger from which zap will be activated into motion and complete the required task. Moreover, it has an interactive user interface and does not require any developer’s help to set up zaps for automation.  

Key Features

  • Builds a one-to-one connection with your daily web apps.
  • Creates workflow zaps to automate processes.
  • Transfers data and information between web apps.
  • Works will multiple apps like Slack, PayPal, Asana, and much more.

To download, click here.


5. OneSaas by QuickBooks

OneSaas

OneSaas is another WooCommerce and QuickBooks integration plugin that is extremely easy to set up. It requires only 3 steps: first, you have to connect your QuickBooks account to other business apps, next, you have to setup configurations and workflows between apps and set the sync frequency or add the start and stop date. 

It integrates with multiple apps such as WooCommerce, Shopify, BigCommerce, Wix, Squarespace, Etsy, etc. 

Key Features

  • Syncs stocks, products, orders, sales receipts, and much more. 
  • Also, keep track of customer records. 
  • Also includes CRM and email marketing options. 

To download, click here.


Wrap-Up

Having a healthy finance and bookkeeping system is important for any business, be it big or small. QuickBooks is the ultimate choice when it comes to financing management and it is suitable for growing businesses that cannot manually input finances anymore. The above-mentioned plugins can easily integrate WooCommerce with QuickBooks and streamline your backend operations. 

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